VRTrust provides a focused set of financial reports designed specifically for short-term rental trust accounting. Each report answers a different question, and together they give you confidence that guest funds, owner balances, tax liabilities, and property management revenue are all accurate.
This article provides a high-level overview of all core financial reports available in VRTrust, with guidance on when to use each one. Detailed, step-by-step articles are available for every report referenced below.
How the Reports Work Together
Think of VRTrust reports in four layers:
Operational checks – Are day-to-day balances and activity correct?
Trust validation – Does the trust account reconcile overall and by listing?
Statement review – Do owner and PM statements make sense?
Financial reporting – What is the financial position and performance of the company?
Each report fits intentionally into one (or more) of these layers.
General Ledger Report
What it answers:
What transactions have been recorded, and how did they post?
The General Ledger (GL) is the system of record in VRTrust. It shows every journal entry, line by line, including:
Dates
Accounts
Amounts
Parties (guest, owner, manager)
Listings and references
When to use it:
Investigating discrepancies
Auditing activity
Understanding how a transaction posted
Supporting month-end review
This report is primarily for investigation and validation, not summary review.
Learn more: General Ledger Overview
Trial Balance Report
What it answers:
Are my books balanced and internally consistent?
The Trial Balance summarizes:
Beginning balances
Debits and credits
Ending balances
Account classifications
When to use it:
At month-end
After major adjustments
To confirm debits equal credits
To ensure no activity exists before your go-live date
This is a key accounting integrity check and should be reviewed before finalizing statements.
Learn more: Trial Balance Report
Guest Balances Report
What it answers:
Which guests still owe money, or have overpaid?
The Guest Balances report highlights reservations with non-zero balances, including:
Outstanding guest payments
Overpayments
Unapplied amounts
When to use it:
Throughout the month
Before month-end close
Before publishing owner statements
This is one of the most important operational reports in VRTrust.
Learn more: Guest Balances Report
Trust Reconciliation Report
What it answers:
Why does my trust bank balance equal this amount?
The Trust Reconciliation report explains how trust funds are allocated between:
Guests
Owners
Taxes
Property management income
When to use it:
During onboarding
During bank reconciliation
At month-end
Any time the trust balance looks unexpected
This report is central to trust compliance and confidence.
Learn more: Trust Reconciliation Report
Trust Reconciliation by Listing Report
What it answers:
How is trust money allocated at the individual listing level?
The Trust Reconciliation by Listing report breaks trust balances down by property, helping you:
Spot listing-level discrepancies
Identify owners or listings with unusual balances
Validate per-property trust accuracy
When to use it:
During onboarding validation
At month-end
When reconciling owner-specific questions
This is especially useful for portfolios with many listings or complex ownership structures.
Learn more: Trust Reconciliation by Listing Report
Sales Tax Liability Report
What it answers:
How much tax have I collected, and what do I still owe?
The Sales Tax Liability report summarizes:
Taxes collected from guests
Outstanding tax liabilities by tax type
Amounts payable to tax authorities or owners
When to use it:
Preparing tax remittances
Verifying tax configuration
Confirming opening tax balances
Month-end review
This report ensures tax account balances are accurate, complete, and not overstated or understated.
Learn more: Sales Tax Liability Report
Owner Statement Summaries
What it answers:
What will owners see on their statements?
Owner Statement Summaries provide a high-level view of:
Owner income
Expenses
Net payouts
Statement totals by owner and period
When to use it:
Before publishing owner statements
To quickly review owner-level results
To spot anomalies before owners see them
This report is a final review checkpoint before statement publication.
Learn more: Owner Statement Summaries Report
Profit & Loss Report
What it answers:
How much did the property management business earn?
The Profit & Loss (P&L) report shows:
Property management revenue
Property management expenses
Net income for the period
It includes only revenue and expense accounts related to the manager’s business.
When to use it:
Reviewing business performance
Internal analysis
Period-over-period comparisons
This report reflects the property manager’s business, not owner or trust activity.
Learn more: Profit & Loss Report
Balance Sheet Report
What it answers:
What does the business own and owe at a point in time?
The Balance Sheet summarizes:
Assets
Liabilities (including trust-related balances)
Equity and opening balances
When to use it:
Month-end close
Reviewing trust position
Validating opening balances
Supporting audits or reviews
It pairs closely with the Trust Reconciliation report.
Learn more: Balance Sheet Report
Summary
Each VRTrust report has a clear purpose:
Guest Balances keep operations clean
Trust Reconciliation and Trust by Listing protect trust accuracy
Sales Tax Liability ensures tax compliance
Owner Statement Summaries prevent surprises
Trial Balance confirms accounting integrity
Profit & Loss shows business performance
Balance Sheet validates financial position
General Ledger supports everything underneath
Used together, these reports provide a complete, defensible view of your trust accounting and financial health.