How to Use the Trial Balance Report for Month-End Reconciliation
As part of your month-end reconciliation process, the Trial Balance Report helps you confirm that your account balances align with your accounting configuration and that all journal entries are properly balanced.
This article explains how to run the Trial Balance Report in VRTrust, what to review, and how to troubleshoot issues.
What Is the Trial Balance Report?
The Trial Balance Report provides a summary view of your general ledger activity for a selected date range.
It acts as a pivot table of the General Ledger Detail Report and displays:
Account name (from your chart of accounts)
Starting balance
Ending balance
Total debits
Total credits
Account classification
This report is a key tool for validating that your books are balanced before closing the month.
1. Navigate to the Trial Balance Report
Go to Reports
Select Trial Balance
Choose the appropriate date range for the period you are reviewing.
2. Run the Trial Balance for the Correct Period
For month-end reconciliation:
Run the report for the entire month
Example:
If your VRTrust Go-Live date is December 1, run the Trial Balance for December 1–December 31
This ensures you are reviewing only activity recorded within VRTrust.
3. Confirm Journal Entries Are Balanced
To verify that all journal entries are balanced:
Check that:
Total Starting Balance = 0
Total Ending Balance = 0
This confirms that total debits equal total credits across all accounts.
4. Validate First-Month Starting Balances
In your first month using VRTrust, you should also confirm that:
All starting balances for accounts are zero
There are no general ledger entries dated before your VRTrust start date
This ensures that:
Opening balances were recorded correctly
No transactions exist outside your intended accounting period
5. Use Filters to Review Account Balances
At the top of the report, you can filter accounts by:
Date
Classification
Account type
Party (owner, vendor, property manager)
Zero-balance accounts (toggle to hide them)
These filters help you focus on specific areas of your chart of accounts during review.
6. Drill Into Account Activity
To review the journal entries behind an account balance:
Click the arrow to the left of the account name
View all journal entries contributing to:
Debit totals
Credit totals
This is useful for identifying unexpected activity or tracing discrepancies.
Step 7: Export the Trial Balance
To download the report:
Click the Export icon
Download the file as a CSV
⚠️ The exported file will reflect any filters applied at the time of export.
What to Do If Balances Are Not Zero
If:
Total starting balances are not zero, or
Total ending balances are not zero
Please reach out to the VRTrust support team so they can help investigate and resolve the issue.
Summary
The Trial Balance Report is a critical month-end tool that helps you:
Confirm debits and credits are balanced
Validate correct Go-Live setup
Identify unexpected or misdated entries
Support accurate, audit-ready accounting
Reviewing this report monthly ensures your VRTrust accounting stays clean, consistent, and reliable.