VRTrust allows you to create bank rules directly from unmatched bank records within the Bank Reconciliation workflow. These rules can automatically create and match transactions for future bank activity based on defined conditions.
Who This Applies To: This article is intended for VRTrust users creating automated bank rules from the bank reconciliation page.
Open the Bank Reconciliation Page
To create a bank rule from an unreconciled record:
Navigate to Bank Reconciliation
Select the desired bank account
On the Reconciliation tab, view unmatched bank records
Create a Rule from a Bank Record
Locate the unmatched bank record you want to automatically reconcile going forward with a new bank rule.
For example:
A housekeeper payment cleaning fee transaction
To create the rule:
Select Create
Choose Bank Rule from the dropdown menu
Configure the Bank Rule
Within the bank rule setup:
Enter a rule name
Select when the rule should apply
Choose whether or not you'd like to automatically create and match transactions for future incoming bank records
Next:
Select the bank account the rule should apply to
Define Rule Conditions
Next, configure the rule conditions.
For example:
Create a condition where the bank description contains:
Housekeeper Payment - Cleaning Fee
Additional conditions can also be added, including amount-based conditions if needed.
Configure the Associated Transaction
After defining the conditions:
Configure the transaction VRTrust should automatically create
Because the selected account is a trust expense account, VRTrust will automatically require the rule to create an expense transaction.
Next:
Select the associated contact or vendor
Choose whether to:
Allocate the expense to a listing
Bill the expense to the manager
If billing the manager, enter the percentage to allocate
Save the Rule
Once the setup is complete:
Save the bank rule
VRTrust will immediately:
Match the current bank record
Create the associated expense transaction
Apply the configured allocation settings
Review Matched Bank Rule Transactions
To review transactions matched through bank rules:
Navigate to the Bank Feed tab
Open the Source filter
Select Bank Rules
The filtered list will display records matched automatically through bank rules.
Edit or Delete a Bank Rule
To manage an existing rule:
Return to the main Bank Reconciliation page
Open the Bank Rules tab
From here, you can:
Edit existing rules
Remove rules no longer needed
Why Use Bank Rules
Bank rules help automate repetitive reconciliation workflows by:
Automatically creating transactions
Matching bank activity
Reducing manual reconciliation work
Standardizing transaction handling across recurring bank activity