VRTrust users with Guesty can automatically sync reservation payments that don't come from GuestyPay into VRTrust as deposits. This workflow helps ensure your payment data flows seamlessly into your accounting system—reducing manual work and improving accuracy.
Where to Find the Workflow
To access the Guesty payment sync workflow:
Go to the Connections page
Select Guesty (must be connected)
Navigate to the Workflows tab
Here, you’ll see the Guesty Reservation Payments → VRTrust Deposits workflow.
How the Workflow Works
This workflow pulls reservation payments from Guesty and records them in VRTrust as deposits.
It uses:
Booking channel filters (e.g., Airbnb, Booking.com, Direct)
Payment method filters (e.g., Credit, Debit, Check, eCheck, Bank Transfer)
A designated deposit bank account
Configuring the Workflow
To customize how payments sync:
Click the Settings button on the workflow
Choose Sync Frequency
Enable automatic syncing every 24 hours
Or run the workflow manually at any time
Select Deposit Bank Account
Choose the bank account where deposits should be recorded in VRTrust
Set Booking Channel Filters
Control which reservation payments are included based on booking source.
Set Payment Method Filters
Choose which payment types should sync into VRTrust.
Running the Workflow
You have two options:
Automatic: Runs every 24 hours (if enabled)
Manual: Click Run now to sync immediately
Why This Matters
This workflow gives you greater control over how reservation payments flow into VRTrust, ensuring your deposits are accurate, consistent, and aligned with your accounting setup.
Frequently Asked Questions
Do I need to set up this workflow to use GuestyPay?
No. This workflow is not required to use GuestyPay. GuestyPay payments come into VRTrust through your GuestyPay connection, so if all of your reservation payments go through GuestyPay, you can leave this workflow off.
Does this workflow sync GuestyPay payments?
No. This workflow is only for reservation payments that don't come from GuestyPay.
When should I set up this workflow?
Set it up if you collect reservation payments outside of GuestyPay and want them recorded in VRTrust as deposits automatically. Examples include Booking.com payments, checks and eChecks, or reservations marked as paid in Guesty. For a step-by-step check and eCheck setup, see Automatically Create Deposits from Guesty Check & eCheck Payments.
What happens if I don't set it up?
Nothing changes for your GuestyPay setup. Payments collected outside GuestyPay can still be recorded manually or uploaded with the deposit import.