In VRTrust, you can exclude reservations from accounting by archiving them directly from reservation workflows. This provides a faster, safer way to remove reservation-related ledger impact.
When to Archive a Reservation
Archiving is useful when:
A reservation should not impact financials
Fees or commissions should be excluded from the ledger
You need to remove accounting impact without altering booking data
Archiving a reservation affects accounting only. It does not delete or cancel the reservation.
Standard accounting protections remain in place, including:
Lock constraints
Period restrictions
Other accounting safeguards
Archiving respects these rules to prevent unintended changes.
Archive a Reservation from Accounting
You can archive a reservation anywhere in VRTrust where the reservation drawer is open.
Steps
Go to Reservations
Click the reservation you want to exclude from accounting
In the reservation drawer, click the ellipsis (⋯) in the upper-right corner
Select Archive reservation
The reservation is immediately excluded from accounting.
Unarchive a Reservation
If needed, you can reverse this action:
Open the archived reservation
Click the ellipsis (⋯)
Select Unarchive reservation
Accounting impact will be restored, subject to standard accounting rules and locks.
Bulk Archive or Unarchive Reservations
You can also archive or unarchive multiple reservations at once:
From the Reservations list, select multiple reservations
Use the bulk actions menu
Choose Archive or Unarchive
This is helpful when cleaning up groups of reservations efficiently.
What Happens When a Reservation Is Archived
When a reservation is archived:
✅ Reservation-related accounting entries are excluded, including:
Reservation revenue
Fees and commissions
✅ Deposits and expenses remain unchanged
✅ The booking state stays intact
The reservation is not deleted or canceled
✅ A clear Archived status indicator is shown
✅ You can filter reservations by Archived status
This ensures clean accounting while preserving operational data.
Accounting Guardrails Still Apply
Standard accounting protections remain in place, including:
Lock constraints
Period restrictions
Other accounting safeguards
Archiving respects these rules to prevent unintended changes.
Why This Is Useful
Quickly remove reservations from ledger impact
Avoid manual journal entry cleanup
Maintain clean, auditable accounting records
Keep operational booking data untouched