Listing Groups let you combine multiple listings — for example, individual units in the same building, or rooms in the same property — under a single parent listing. Owner statements and reports then roll up at the parent (group) level instead of showing every child listing separately, while the underlying activity stays traceable back to the original listing it came from.
How grouping works
Any listing can become a parent (group) simply by having other listings nested under it — there's no separate "group listing" type to choose upfront.
Child listings stay normal listings. They still receive reservations, fees, and expenses just like any other listing.
A listing can have at most one parent.
Parent and child listings must currently share the same owner before they can be grouped.
Creating a group
You can set up a group in a couple of ways:
From the Listings table — select the listings that should belong together and group them under an existing or new parent.
Create a manual parent listing — if there isn't already a PMS listing that should act as the parent (for example, a building with no unit of its own), you can create one manually to serve as the group.
You can also add an existing listing to an existing group later, as long as it passes the ownership and locking checks below.
What shows up on the group
Owner statements are generated at the parent listing level, combining reservation and expense activity from all child listings.
Expenses can be assigned directly to the parent/group (for shared costs like utilities, landscaping, or common-area items) or to an individual child listing.
Every line item stays traceable back to the child listing it originated from, so you can always drill into the source activity.
The group's detail page shows all member listings, combined financials, and activity across children.
Listing dropdowns and filters throughout VRTrust show the parent/child hierarchy, so you can work with a handful of groups instead of scrolling through every individual listing.
Reports
The following reports are group-aware and let you filter by group, individual members, or both:
Profit & Loss
General Ledger Overview
Trust Reconciliation by Listing
Trust Reconciliation owner payable grouping
These reports are unaffected by grouping and continue to reflect activity as before: Balance Sheet, Guest Balances, Tax Report, Owner Statement Summaries, and Trial Balance.
Locking and moving listings
Once a listing has locked (published or attached) accounting activity, it can't be moved into or out of a group.
Listings with only open, unlocked journal entries can still be moved, since those journals can be refreshed under the new grouping.
Ungrouping is only available while the affected activity is still open and unlocked. Ungrouping after statements have been published for the group is not currently supported.
Common questions
Do I need to decide upfront whether a listing is a "group" or a regular listing?
No. Every listing starts out as a normal listing. It becomes a group automatically once you add child listings underneath it.
Can listings with different owners be grouped together?
Not currently. Parent and child listings need to share the same owner before they can be grouped.
Do fees still calculate at the individual listing level?
Yes. Channel fees, merchant fees, and management commissions continue to follow the source listing unless an expense is explicitly assigned to the parent/group.
Need Help?
If you have listings you'd like to group — especially if they have existing published statement history — reach out to our support team and we can help you plan the transition.