Listing Groups let you combine multiple listings — for example, individual units in the same building, or rooms in the same property — under a group. Owner statements and reports then roll up at the group level instead of showing every child listing separately, while the underlying activity stays traceable back to the original listing it came from.
How grouping works
A listing group is a listing in its own right, and becomes a parent with individual listings nested underneath it
The nested (child) listings still receive reservations, fees, and expenses just like any other listing.
A listing cannot be part of multiple groups.
Listing groups and child listings must currently share the same owner (or have no owner assigned) before they can be grouped.
Creating listing groups
There are a couple of ways you can create a listing group in VRTrust:
Create a new group:
Navigate to the Listings page
Click '+Add Listing' in the upper right hand corner
Switch to the 'Group' tab in the Create listing modal
Enter the required information: Group name, address, the listings to be included in the group, and the owner.
Optional fields include: Business model, starting balance, owner reserve, management fees, and other fees
Click Save Changes
Create a new group from a listing:
You can turn a listing into a group only if it has an ownership assigned.
Navigate to the Listings page
Click the listing you want to convert into a group to open the Listings Detail Page
Click the ellipses in the upper right hand corner
Select 'Turn into group' from the dropdown
Select the listings from the dropdown to be added to the new group
Click Turn into group
Note: Once a listing is turned into a group, it cannot also be a child in the same group. So, for example, if a listing called Sandy Shack #1 is turned into a group, you cannot also add Sandy Shack #1 as a listing within that group.
Add listings to an existing group
You can also add a listing to an existing group later, as long as it passes the ownership and locking checks below. You do this by:
Navigate to the Listings page > Listings tab
Select the listing(s) you want to add to an existing group
Click Move to group
Select the group from the dropdown
Click Move listings
Remove listings from a group
Navigate to the Listings page > Listings tab
Select the listing(s) you want to remove from an existing group
Click Remove from group
Click Remove from groups to confirm
Note: If all listings are removed from a group, the parent will become an individual listing. Refer to steps above on how to Create a new group from a listing to reverse this.
What shows up on the group
Owner statements are generated at the parent listing level, combining reservation and expense activity at the group listing level (if such activity exists) and all child listings.
Expenses and fees can be assigned directly to the parent/group (for shared costs like utilities, landscaping, or common-area items) or to an individual child listing.
Every line item stays traceable back to the listing it originated from, so you can always drill into the source activity.
The group's detail page shows all member listings, combined reservations, owner statements, and activity across children.
Listing dropdowns and filters throughout VRTrust show the parent/child hierarchy, so you can work with a handful of groups instead of scrolling through every individual listing.
Reports
The following reports are group-aware and let you filter by group, individual members, or both:
Profit & Loss
General Ledger Overview
Trust Reconciliation by Listing
Trust Reconciliation (owner payable grouping)
These reports are unaffected by grouping and continue to reflect activity as before: -
Balance Sheet
Guest Balances
Reservation Lodging & Occupancy Tax Report
Owner Statement Summaries
Trial Balance
Locking and moving listings
Once a listing has locked (published or attached) accounting activity, it can't be moved into or out of a group.
Listings with only open, unlocked journal entries can still be moved, since those journals can be refreshed under the new grouping.
Ungrouping is only available while the affected activity is still open and unlocked. Ungrouping after statements have been published for the group is not currently supported.
Common questions
Can listings with different owners be grouped together?
Not currently. Parent and child listings need to share the same owner before they can be grouped.
Do fees still calculate at the individual listing level?
Yes. Channel fees, merchant fees, and management commissions continue to follow the source listing unless an expense is explicitly assigned to the parent/group.
Need Help?
If you have listings you'd like to group that have existing published statement history, please reach out to our support team.
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