VRTrust allows you to automatically push general ledger (GL) data into external accounting systems like QuickBooks Online or Sage Intacct. This keeps your accounting workflows aligned with fewer manual steps.
This article will cover how this workflow is set up with QuickBooks Online.
Where to Find the GL Sync Workflow
To access the workflow:
Go to the Connections page
Select QuickBooks Online
Navigate to the Workflows tab
Here, you’ll see available workflows for syncing data between VRTrust and QuickBooks.
For more details on the transfers to bills, or billable expenses workflows, please refer to the corresponding help articles in the Support Center.
Choosing a Sync Method: Daily vs Monthly
VRTrust offers two options for syncing GL data:
Daily Sync
Aggregates financial activity by day
Sends data to QuickBooks as daily journal entries
Monthly Sync
Aggregates all activity for the month
Groups data by:
Account
Listing
Party (e.g., owner, property manager)
Sends a single summarized journal entry per month
⚠️ Important: Choose either daily or monthly sync—not both.
Running both will result in duplicated data and inaccurate financials.
Configuring the Workflow
To set up your preferred workflow:
Select either Daily or Monthly sync
Click Settings
Map Your Data to QuickBooks
Within the settings, you’ll configure how VRTrust data maps to QuickBooks:
Map accounts (e.g., revenue, expenses, liabilities)
Map listings
Optionally map classes or locations
This mapping ensures that your data is structured correctly when it’s pushed into QuickBooks.
Set Sync Frequency
You can choose to:
Run the workflow automatically on a schedule
Trigger the sync manually when needed
What Gets Synced?
When the workflow runs, VRTrust compiles your financial activity into clean, summarized journal entries.
These entries may include:
Owner billings
Property expenses
Reimbursements
Merchant fees
Guest deposits
Cleaning fees
Rental income
Channel commissions
Management commissions
Transfers between trust and operating accounts
What This Looks Like in QuickBooks
Once synced, QuickBooks will receive a structured journal entry that reflects all activity recorded in VRTrust for the selected period—organized according to your mapping configuration.
Why This Matters
This workflow allows you to:
Manage trust accounting entirely within VRTrust
Keep your external accounting system accurate and up to date
Eliminate duplicate data entry
Maintain clean, consistent financial records across systems