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Edit expense and payout descriptions on owner statements (VRTrust)

How to edit descriptions on an owner statement to provide clearer context and transparency for owners.

This article explains how to edit expense line and payout descriptions on an owner statement to provide clearer context and transparency for owners.

When to Use This

Use this feature when you want to:

  • Add more detail to maintenance or service charges

  • Clarify what a specific expense is for

  • Add more detail to an owner payout line

  • Improve owner understanding of monthly statements

Open an Owner Statement

  1. Navigate to the Statements page.

  2. Select the owner statement you want to edit.

Edit an Expense Description

  1. Scroll to the Expenses section of the owner statement.

  2. Locate the expense line you want to update.

  3. Click the pencil icon next to the expense description.

  4. Enter the new description.

  5. Click the checkmark to save the changes.

Edit a Payout Description

  1. Scroll to the Payouts section of the owner statement.

  2. Locate the line you want to update.

  3. Click the pencil icon next to the description.

  4. Enter the new description.

  5. Click the checkmark to save the changes.

Note: Descriptions cannot be changed after the books are locked.

Preview the Updated Statement

  • Preview the owner statement to confirm the updated descriptions appear.

The updated descriptions will be visible to the owner on their statement.

Why This Matters

Editing expense and payout descriptions provides:

  • Greater transparency into charges

  • Clearer communication with owners

  • Fewer questions about statement details

Related Help Articles:

  1. Reviewing Owner Statements

  2. Custom Sections on Owner Statements

  3. Understanding Locked Statement Rows

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