Validating data flow ensures that information from your connected systems is syncing correctly into VRTrust and behaving the way you expect before you move on to configuration, opening balances, or month-end close.
This step should be completed after all required integrations are connected.
Why Data Flow Validation Matters
Many downstream issues—incorrect statements, reconciliation mismatches, unexpected balances—are caused by data flow problems early in onboarding.
Validating data flow helps you:
Confirm integrations are working as intended
Catch missing or duplicated data early
Avoid configuration decisions based on incomplete information
Start VRTrust with confidence
What “Good” Data Flow Looks Like
When data flow is working correctly in VRTrust, you should see:
Reservations syncing from your PMS
Listings automatically created from the PMS
Deposits appearing from payment processors (Stripe, Airbnb, Booking.com)
No unexplained gaps
Step 1: Confirm Reservations Are Syncing
Navigate to Reservations and verify:
Reservations from your PMS appear in VRTrust
Reservation dates, listing names, and guest names match your PMS
Recently created or updated reservations are visible
What to watch for
Missing reservations
Duplicate reservations
Reservations with missing financial data
If reservations are not present, revisit your PMS connection before continuing.
Step 2: Confirm Listings Are Created Automatically
Navigate to Listings and verify:
All active listings from your PMS appear
Listing names match your PMS naming conventions
No unexpected or duplicate listings exist
Listings are created automatically from your PMS and are required for:
Ownership assignments
Fee application
Statement generation
Step 3: Confirm Bank Feed Sync
Navigate to Bank Reconciliation and review:
Bank records appear in the Unmatched Bank Records column in the Reconciliation Tab
Confirm that:
Amounts listed in the Bank Feed match what you see in the source system
Dates appear correct
What Is Not Expected to Sync
Not everything syncs automatically. During validation, it’s important to know what will not appear yet:
Expenses (unless manually entered or imported)
Opening balances
Owner assignments
Fees and commissions (until configured and applied)
Missing items from this list are expected at this stage.
Common Data Flow Issues to Watch For
PMS connected, but reservations not syncing
Deposits present, but no payments applied
Duplicate listings
Reservations appearing without financial line items
Deposits dated earlier than expected
If you see any of these, pause onboarding and contact support before proceeding.
When You’re Ready to Move On
You’re ready to continue onboarding when:
Reservations appear correctly
Listings are complete
Bank records are populated
No critical sync issues remain unresolved