Key Steps
1. Access the Statements Page 0:03
Navigate to the statements page in the system.
Select the option to edit the template.
2. Clone or Edit the Default Template 0:21
The default owner statement template is automatically assigned to each listing.
Choose to either edit the existing template or clone it to create a new one for specific listings.
3. Configure the Template Header 0:36
In the top left corner, ensure the following details are entered:
Property manager name
Property manager logo
Address
Email
Phone
Tax ID
4. Set Up Owner Information 0:52
Below the header, input the following details for each listing:
Listing name
Owner's name
Company name
Owner's address
Owner's email
5. Configure the Net Revenue Section 1:03
Understand that each row represents a reservation and each column represents a data point.
Customize the column names and types as needed.
6. Manage Column Visibility 1:14
Use the Hide on Statement icon to hide columns from both manager and owner views.
Use the Hide on Owner portal icon to hide columns from the owner's view only.
7. Delete Unnecessary Columns 1:35
If a column is not needed, select the Delete column option to remove it from the statement.
8. Aggregate Net Revenue Section 1:44
Use the aggregate section icon to collapse the Net Revenue section and display only column totals.
9. Select Column Types and Values 1:54
Choose from various column types such as:
Number of nights
Guest names
Confirmation code
Dates
Booking channel
Reservation status
Note: The net owner revenue table automatically includes a footer that provides totals including total reservation nights, and these totals are included in exports. This helps owners better understand occupancy activity connected to statement performance.
10. Map Accounts to Columns 2:10
For the total of accounts column type, map accounts from the chart of accounts to the statement.
Ensure each account is only mapped to one column.
11. Use Subtotal Columns 2:32
Implement subtotal column types to summarize total account types above the subtotal row.
12. Create Formulas for Calculations 2:55
Use formula-percent column types to perform calculations using various fields and accounts.
Alternatively, use formula-only types for calculations without displaying percentages.
Cautionary Notes
Ensure all data entered is accurate to avoid discrepancies in financial reporting.
Regularly review and update templates as needed to reflect any changes in policies or procedures.
Tips for Efficiency
Familiarize yourself with the available column types and their functions to streamline the setup process.